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Booking Conditions
 
YOUR TOUR CONTRACT AND ATOL PROTECTION (UK FLIGHT HOLIDAYS ONLY)
Your contract for all UK flight holidays is with Red Dot Tours Ltd, Orchard House, Folly Lane, Bramham LS23 6RZ, West Yorks, UK. All UK air holidays and flights offered by Red Dot Tours Ltd are ATOL protected by the Civil Aviation Authority. ATOL no 5517. In the unlikely event of our insolvency, the CAA will ensure that you are not stranded abroad and will refund any money you have paid to us. More details of the benefits of ATOL protection can be found at www.atol.org.uk and at the end of these Booking Conditions in the section FINANCIAL PROTECTION (UK ONLY)

YOUR TOUR CONTRACT (EXCEPT FOR UK FLIGHT HOLIDAYS)
For non ATOL-protected holidays, your contract is with Red Dot Lanka Pvt Ltd, a Sri Lanka company based at 30/84 Perera Gardens, Perera Mawatha, Pelawatte, Battaramulla, Colombo. Our India holidays use the additional assistance of a Delhi-based ground agent.

ACCEPTANCE OF BOOKING CONDITIONS
Any use of the RedDotTours.com website, or written communication with Red Dot, for the purposes of travel arrangements, confirms that you are aged 18 or over and that you have read and fully accept these booking conditions. These booking conditions are devised for the protection of all parties. Red Dot Tours Ltd trades under UK and EU laws. Red Dot Lanka Pvt Ltd trades under Sri Lankan laws. The phrase “Red Dot” in these Booking Conditions refers to Red Dot Tours Ltd and Red Dot Lanka Pvt Ltd, and is dependent upon whom the contract is with.

CONFIRMING YOUR BOOKING:
In the case of all bookings, your booking will be confirmed by the issue of a Travel Voucher. Payment of deposit confirms that you accept our booking conditions. If you fail to meet the payment deadlines stated on the Travel Voucher, we reserve the right to cancel your booking and will inform you of this. Bookings should be paid either by: (i) On-line credit/debit card payment. (ii) UK cheque, payable to Red Dot Tours Ltd, and sent to: Red Dot Tours, Orchard House, Folly Lane, Bramham, LS23 6RZ, West Yorkshire, UK. (iii) Bank transfer: full details in our FAQs. Travel insurance is compulsory.

PAYMENT SCHEDULES:
(i) Upon receipt of Travel Voucher: 20 per cent of cost.
(ii) Not less than six weeks before departure: 100 per cent of cost.

Notes:
(i) Payments are required within seven days, except in the case of Instant Bookings, where immediate payment is taken by credit/debit card.
(ii) Suppliers may demand stricter payment terms on some bookings. These occasions will always be advised to you before booking and stated on your Travel Voucher. Individual cancellation terms will always be stated.
(iii) Credit-card payments are subject to an additional charge of 1 per cent. This contributes to our credit-card costs and helps to reduce our basic prices. There are no charges for use of debit cards.
(iv) Customer must pay all bank charges in the case of a bank transfer. Failure to do so will invalidate your booking and will bring a further charge to cover bank charges
(v) There will be no additional postage fees, booking fees or other hidden charges. Exchange rates are based on live on-day rates at time of booking and are not subject to change.
(vi) Late payments risk cancellation.

CANCELLATION BY US:
Red Dot is committed to high levels of professionalism to protect your booking. But we reserve the right to cancel your booking in any incidence of Force Majeure (see clause below). In this event we will return all money paid by you and, wherever possible, offer an alternative booking of comparable type and quality for your consideration. We cannot be held liable for any incidental expenses that you may incur during arrangements for a booking that is subsequently cancelled by us.

CANCELLATION BY YOU:
event of cancellation, in whole or part, we voluntarily return all recoverable costs, above and beyond the limits laid down in our Booking Conditions.

In the case of Instant Bookings, any individual cancellation terms that may apply will be displayed at time of booking and will provide the basis for a refund. In the case of cancelled tailor-made itineraries, we reserve the right to levy additional admin costs of up to 5 per cent of total booking cost. Other cancellation refunds are determined on a case-by-case basis, whether provided directly or indirectly by us. We do not normally refund for early checkouts or no-shows. Any individual wishing to cancel a booking with Red Dot must immediately notify their sales consultant by email, quoting their ADFT number. The cancellation is timed from when we contact the supplier on your behalf and a delay is normal outside normal working hours. In the event of a group cancellation (by the tour leader), we will hold each individual equally liable for cancellation costs. Total cancellation charges on your booking will not exceed these maximum levels:
After payment of deposit: Up to 100 per cent of deposit.
Less than six weeks before departure: Up to 50 per cent of booking cost.
Less than one month before departure: Up to 100 per cent of booking cost.
You should check whether your travel insurance policy covers you for refunds.
NOTE: Red Dot offers additional guarantees concerning refunds in the clause on Terrorism and Personal Safety.

TERRORISM AND PERSONAL SAFETY:
Your personal safety is our prime concern. If the UK Foreign Office (or in the case of non-UK travellers the appropriate government body) advises -- after your booking has been made -- against travel to any country or region stated on your itinerary we will guarantee the following refunds in the event of a cancellation by you. This clause overrides other cancellation clauses: Six weeks or more before travel: 100 cent of holiday cost. One month before travel: Minimum 90 per cent of holiday cost. During your holiday: All recoverable costs.

ITINERARY CHANGES MADE BY US:
Red Dot is committed to high levels of professionalism to protect your booking. Adjustments will only be made in unavoidable or overriding circumstances. All efforts would be made to ensure that these adjustments are in the spirit of the original itinerary and would be properly discussed with you. If exceptional circumstances (eg overbooking of hotel) demand an emergency change of accommodation while you are on holiday, we will refund you appropriately if the replacement hotel is cheaper and pay any additional transfer costs.

ITINERARY CHANGES REQUESTED BY YOU:
Red Dot aims to offer flexible itineraries. Once an itinerary is finalised, requests for changes to a group or individual itinerary will always be considered, but they may incur cancellation charges.

INFORMATION PROVIDED BY YOU:
All information provided by yourself should be true and accurate. We will treat it confidentially and will not forward it to any third party. We do not spam, supply mailing lists or use it in any way other than to secure your booking. We have a strict anti-fraud policy and take responsible steps to protect personal information such as credit card details.

INFORMATION PROVIDED BY US:
Red Dot will use all reasonable endeavours to ensure that information provided is free from errors and omissions and will correct any errors or omissions once notified of them. We cannot, however, be held responsible for misinformation that a reasonable person could not have expected us to know. Our opinions are our own. Whilst we rigorously strive for accuracy, these opinions are necessarily subjective to some degree. Occasionally, temporary local circumstances -- for example, emergency maintenance work, power cuts or off-season closure – can make advertised facilities unavailable. We do not take responsibility for consumer comments made in interactive areas of the site, but we do reserve the right to moderate them to comply with British law.

BEHAVIOUR:
We expect reasonable behaviour at all times. If, in the considered opinion of our representatives or suppliers, your behaviour could cause danger to yourself or others, damage or persistent offence (including racism), you will be informed of the fact, and your booking may be terminated without compensation. You may also be held responsible for wilful damage.

CUSTOMER CARE AND COMPLAINTS PROCEDURE:
Red Dot is fully committed to high levels of customer care at all stages of your holiday. This includes solving any problems at source to the benefit and contentment of all parties. Any complaints must be pursued as soon as possible with the supplier of the service (eg hotel manager), our local representative (if present), and our ground agents. If matters are not satisfactorily resolved, you must notify Red Dot within 24 hours, by fax or e-mail, in a further effort to rectify the situation amicably. Red Dot provides you with appropriate contact numbers before travel and it is your responsibility to keep them safely. We reserve the right to refuse any liability or compensation if this arbitration procedure is not strictly adhered to.

FLIGHT TIMES AND OTHER ESSENTIALS:
Check your flight times on receipt of your tickets carefully. Minor adjustments to flight times may be made by the airline after the issue of our Travel Voucher. We do not accept responsibility for these. You should also ensure that your travel documents, passports, visas, driving licence, insurance details and moneys are in order.

FORCE MAJEURE:
We cannot accept responsibility for Force Majeure – defined in these booking conditions as any specific event which we, as the supplier of the services, could not reasonably have foreseen, influenced or avoided. These include war, or threat of war, riots, civil strife, terrorism, contamination, extreme or unusual weather conditions, volcanic eruptions, industrial disputes, changes to sports itineraries, natural and nuclear disasters, fire, flight cancellations or rescheduling by airlines or any similar event beyond our control.

INDEPENDENT TRAVEL:
In the event of an itinerary only part-booked by Red Dot, Red Dot cannot be held responsible for the failure of any component of the holiday for which it does not have direct responsibility. This includes any difficulty in finding Red Dot hotels, or collecting train tickets purchased by us, if customers choose to book accommodation-only deals and arrange their own transport.

INSURANCE:
Every holidaymaker, without exception, must possess valid travel insurance, and details of the policy must be stated before travel. Individuals must ensure that this travel insurance offers acceptable cover for the type of holiday undertaken. Red Dot Tours offer a variety of insurance packages for consideration. We will refuse travel for all those inadequately insured.

INNOCULATIONS:
All tourists are strongly advised to check with their own medical advisers at least a month before travel on recommended inoculations, the need for malaria tablets, and to take other medical advice where their own health record suggests it is necessary.

NATURE OF OVERSEAS TRAVEL:
Bookings arranged by Red Dot range from luxury to budget. We will make every effort to ensure that our planning is meticulous. But amenities and infrastructure can at times be comparatively underdeveloped. Delays, moments of discomfort and risk can naturally occur in all travel an in the tropics, insects in rooms are common. A booking with us is an implicit acceptance of these facts. Clients are advised to take sensible precautions at all time, and familiarise themselves with up-to-date information from independent and reliable sources.

NEGLIGENCE AND BREACH OF CONTRACT:
We will only accept liability for incidents that arise as a direct result of our proven negligence, or that of our suppliers, in respect of arrangements forming part of your holiday itinerary, in cases where all your holiday accommodation and transfers are arranged by us for the entire extent of your stay. This applies to illness, injury and/or death.
NOTE: WE DO NOT ACCEPT LIABILITY FOR THE NEGLIGENCE OF OUR SUPPLIERS IN ACCOMMODATION-ONLY BOOKINGS.

PERSONAL LOSS, INJURY AND ILLNESS (UNCONNECTED WITH ARRANGEMENTS MADE BY US):
Should you, or any member of your group, suffer loss (such as baggage or valuables), serious illness, personal injury or death during your holiday, we, or our stated representatives, will provide sympathetic advice and guidance at our/their discretion. This must be carried out in conjunction with your personal travel insurance policy.

PRICE GUARANTEE:
We guarantee that your holiday will not be subjected to surcharges, except where our costs rise because of (i) flight levies or (ii) changes in Government policy. We will not surcharge for exchange-rate fluctuations.

REPRESENTATIVES:
Red Dot support on your itinerary is provided in the first instance by your chauffeur-guide if - as recommended - you have booked transport with us. Further support is available from our dedicated customer care staff in Colombo, or in Delhi in the case of India tours. We do not provide holiday reps.

SHOPPING:
Red Dot never, under any circumstances, recommends or guarantees the value or the quality of any additional product not clearly itemized on the Travel Voucher and which may be purchased during an itinerary arranged in part or whole by Red Dot Tours, even in the case where the product may have been discussed between a client and an employee or representative of Red Dot Tours. Determining the value of a product is entirely the client’s responsibility. Red Dot has no duty to intervene in such circumstances.

SECURITY DEPOSIT (VILLA BOOKINGS ONLY):
A security deposit equivalent to one day's rental may be required by some villas upon arrival and paid directly to the villa supplier. The deposit will be used as security for any damages and/or additional charges incurred during your stay, as determined by the agent after reasonable advice. This amount, subject to any deductions, will be returned to you one month following your date of departure.

CRICKET MATCHES (PLAYING AND WATCHING):
(i) Groups on a playing tour must designate a tour leader. The tour leader shall organise the collection of payments in line with booking conditions, provide a flights list and rooming list, and consult on itinerary changes. Red Dot quotes a total cost for the tour based on details provided.

(ii) Travel insurance on a playing tour must cover the playing of cricket matches.

(iii) Late withdrawals put playing cricket tours at risk of cancellation. Tour groups are advised to take safeguards, - such as privately-arranged deposits. Red Dot Tours Ltd accepts no responsibility for monies lodged with tour group leaders for these purposes. In the event of a group cancellation (by the tour leader), we will hold each individual equally liable for cancellation costs. In the event of individual cancellations, a refund will be provided based on Booking Conditions.

(iv) On playing tours arranged by us, all reasonable efforts will be made at all stages of planning to ensure that designated matches run smoothly, that conditions are acceptable and that opponents are of a satisfactory and comparable standard. In the event of a side cancelling a fixture, at whatever stage, all efforts will be made to provide a suitable replacement. But Red Dot Tours Ltd. cannot be held responsible for the postponement of matches due to inclement weather, or the failure of opponents to raise a side. Groundsmanship is an unpredictable art and the character of pitches cannot be predicted with certainty. Cricket is an unpredictable game, and a well-balanced contest cannot be guaranteed.

(v) In the case of spectator tours, all arrangements of matches are outside our control and we cannot be held responsible for changes in itineraries, including cancellations. However, we will seek to be responsive to all such instances, in line with our commitment on Recoverable Costs (see above). Cricket tours generally run during months of lightest rainfall, although it is an unavoidable fact of cricket that rain-affected matches are possible at any time of year.

FINANCIAL PROTECTION (UK flight holidays only)
When you buy an ATOL protected flight or flight inclusive holiday from us you will receive an ATOL Certificate. This lists what is financially protected, where you can get information on what this means for you and who to contact if things go wrong.

We, or the suppliers identified on your ATOL Certificate, will provide you with the services listed on the ATOL Certificate (or a suitable alternative). In some cases, where neither we nor the supplier are able to do so for reasons of insolvency, an alternative ATOL holder may provide you with the services you have bought or a suitable alternative (at no extra cost to you). You agree to accept that in those circumstances the alternative ATOL holder will perform those obligations and you agree to pay any money outstanding to be paid by you under your contract to that alternative ATOL holder. However, you also agree that in some cases it will not be possible to appoint an alternative ATOL holder, in which case you will be entitled to make a claim under the ATOL scheme (or your credit card issuer where applicable).

If we, or the suppliers identified on your ATOL certificate, are unable to provide the services listed (or a suitable alternative, through an alternative ATOL holder or otherwise) for reasons of insolvency, the Trustees of the Air Travel Trust may make a payment to (or confer a benefit on) you under the ATOL scheme. You agree that in return for such a payment or benefit you assign absolutely to those Trustees any claims which you have or may have arising out of or relating to the non-provision of the services, including any claim against us, the travel agent (or your credit card issuer where applicable). You also agree that any such claims may be re-assigned to another body, if that other body has paid sums you have claimed under the ATOL scheme.

01-08-2014
Red Dot Tours Ltd is registered as a Ltd. Company at Companies House. Company No: 4007363.
Directors: C Austin, D Hopps, KS Munasinghe, A Samarajewa, D de Silva.
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